SESAF 2009-2010 Action Calendar
E: Executive Committee or SESAF Chair
D: Division
C: Chapter
BM: Business Manager
S: Secretary
T: Treasurer
CM: District 10 Council Member
| July 2009 | ||
| 1 | Nominations for SAF Council representatives due in National office | E, D |
| 1 | National Vice-President petitions to nominate due in National office | All |
| 1 | Deadline for newsletter articles | All |
| 1 | Secretary report to Chair eligibility of officers nominated (Re-nomination must be made by July 1) | S |
| 14 | SESAF and State Divisions election ballots and bios final review/approval (July 30 deadline for mailing) | BM, S |
| 30 | Election ballots mailed to voting members (60 days before annual meeting) | BM |
| August | ||
| 20 | Pine Mountain Chapter Meeting - Blanton Creek | C |
| 24-25 | Georgia Division Annual Meeting - St. Simon's Island | All |
| September | ||
| 15 | Deadline to submit Foresters' Fund applications to SAF | All |
| 16 | Panhandle Chapter Meeting - Milton | C |
| 30 | SAF House of Delegates (HSD), Orlando, FL | E |
| 30 | SAF Council Meeting, Orlando, FL | CM |
| 30 | SAF National Convention - Orlando - Disney's Coronado Springs Resort. SESAF's 2009 meeting will be in conjuntion with SAF's Annual Convention | All |
| 30 | Final program draft for SESAF Annual Meeting | E, D |
| October | ||
| 13 | Deadline for newsletter articles | All |
| 16 | Pine Chapter Meeting, G. Lawhorn BS Camp during afternoon - Ethics meeting in the evening. Location TBA. | C |
| November | ||
| 9 | SESAF Award of Excellence nominations (90 days prior to annual meeting | All |
| 9 | SESAF and Division officer nominations (90 days prior to annual meeting | All |
| 12 | Executive Committee Conference Call/Meeting (1.866.292.0487) | E |
| 15 | Units notify Business Manager of new officers and committee chairs with address, phone and FAX numbers, and Email address | E , D, C |
| 25 | Secretary report to Chair eligibility of officers nominated (re-nomination must be made 75 days before annual meeting | S |
| December | ||
| 4-6 | SAF Council Meeting - Bethesda, MD | C |
| 9 | Election ballots mailed to voting members (60 days before annual meeting) | BM |
| 31 | Update Student Chapter contacts and Faculty Advisor | CM |
| 31 | Appoint SESAF Fellows Committee Members | CM |
| 31 | Business Manager notifies National SAF office of new officers and committee chairs for all SESAF units | BM |
| January 2010 | ||
| 15 | Deadline for newsletter articles. Be sure to include notice in "NEWS" that nominations for SESAF and Division awards are open with deadlines. | BM |
| Include notice in "NEWS" and mailings of Fellows and Council nominations deadlines | All, BM | |
| 19 | SESAF Executive Committee Meeting - Tentative | E |
| 31 | Appoint annual meeting committee | E, D |
| 31 | Submit Form 1099-MISC to IRS for Business Manager Management Fee | BM, T |
| February | ||
| 7-8 | Organizational Effectiveness Workshop - Auburn, AL | All |
| 8-9 | SESAF Annual Meeting - Auburn, AL | All |
| 8 | Alabama Executive Committee Meeting - Auburn, AL (tentative) | D |
| 8 | Georgia Executive Committee Meeting - Tifton, GA | D |
| 15 | Deadline to submit Foresters' Fund grant applications to SAF | D, C |
| 20 | Notify National office of annual meeting dates | E, D |
| 20-21 | First Quarter SAF Council Meeting | CM |
| 28 | SAF Award Applications Due | All |
| March | ||
| 1 | Student awards: contact AU, ALA A&M, UFL, UGA for awards banquet date, and request name of scholarship recipient. Select SAF member to present check and certificate | E, D |
| 15 | Request Annual Meeting notice be published in JOF, TOPS, State Publications | E, D |
| 25 | SESAF Executive Committee Conference Call/Meeting (1.866.430.5801) | E |
| April | ||
| 1 | Deadline for newsletter articles | E, D, C |
| 15 | Fellow nominations due to Council Representative | E, BM |
| May | ||
| 1 | Fellow nominations due to SAF Executive Vice-President | CM |
| 1 | Deadline to submit Presidential Field Forester Award to SAF | CM |
| 15 | Submit past year financial statements (SESAF and state divisions) office for SAF Group Form 990 tax exemption | D, BM |
| 31 | Georgia Hall of Fame Nominations due | E |
| June | ||
| 1 | Deadline for Council Member nominations petitions to SAF | All |
| 1 | Deadline for Vice-President nominations petitions to SAF | All |
| 1 | Deadline for returning agenda items to HSD chair | All |
| 5-6 | Second Quarter SAF Council meeting | CM |
| 11 | SESAF Executive Committee conference call (1.866.430.5801) | E |
| 15 | Deadline to submit Special Grant application to SAF | All |
| 15 | Deadline to submit Foresters' Fund Application to SAF | D, C |
| 18 | Pine Mountain chapter meeting - Mountain Creek Inn, Callaway Gardens | C |
| 30 | Deadline to notify national office of change in dues rate, or for chapter to request National office to collect chapter dues | C |